![]() ![]() 1-You should have at least one copy kept offsite (i.e., secure location, cloud). 2-Your copies of data should be stored on at least two different types of media (i.e., NAS, cloud). 3-You should have a minimum of three different copies of data (your original production data and two backup copies) in addition to any archival copies you plan to keep. Even when utilizing cloud providers, the basic 3-2-1 rules still apply. When evaluating solutions, it’s important to build around the basics. Modern backup solutions are automatic, verify completeness of the process, and notify firm members if there is a problem or anomaly that requires attention. We often find in consulting with firms that there is seldom consistent follow-through on manual backup procedures, particularly when the person primarily responsible for doing so goes on vacation or there is a staffing change. These backup types most often require the constant physical intervention of creating and verifying the backups and taking them offsite to a secure location. If you are still relying on physical media-such as a solo network-attached storage (NAS) drive, flash drives, DVDs, or even actual tapes-your firm is at risk. ![]() Today’s products not only allow you to restore individual files and previous versions of your entire network but can also back up remote user data and even fire up virtual servers in the cloud to be an integral component of your firm’s business continuity/disaster recovery plan. Think about whether current copies of all the work being done remotely are also being properly backed up by your existing system.Ĭhances are they are not, making it a good time to review your data backup strategy and consider taking advantage of current automated solutions. Think right now: How sure are you that your data backups are current, complete, and that you can recover from this scenario (or, for that matter, a fire, theft, or accidental overwriting of critical files)? Compound that with the hasty move to remote computing created by COVID-19. You’re sipping your morning coffee as you turn on your computer for the day, and rather than seeing your familiar background, you have a bright red notice: “Your files are encrypted and can only be unlocked if you pay a ransom.” After the initial panic subsides, you begin to think rationally: “No problem, I can just restore all my files from my backups.” ![]()
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